THE NATIONAL TECHNOLOGY AND INNOVATION SANDBOX (NTIS) PROGRAM
TERMS AND CONDITIONS

The Parties have indicated their acceptance to be bound by the terms of these Terms and Conditions (“Terms and Conditions” or “Agreement”) by clicking on the Accept button when submitting the application form to participate in the NTIS Program or by submitting the duly completed application form (in any method, manner or form) to participate in the NTIS Program to the Program Owner. This is an electronic agreement that does not require physical sign-off or signature. By clicking on the Accept button, you expressly agree that you have executed these Terms and Conditions as an agreement pursuant to, and in accordance with, the Malaysian Contracts Act 1950, Digital Signature Act 1997, the Electronic Commerce Act 2006 and Section 90A of the Evidence Act 1950.

Last updated: 14 July 2020

PART A
GENERAL TERMS AND CONDITIONS

1. Term

1.1. This Agreement shall come into effect on the Commencement Date and shall continue for a period of twelve (12) months (“Term”), unless earlier terminated in accordance with the provisions herein.

1.2. The Term of this Agreement shall automatically renew for subsequent twelve (12) month periods, unless otherwise terminated in accordance with the provisions of this Agreement, or upon the completion or termination of the NTIS Program, whichever the earlier.

2. Obligations of the Parties

2.1. The requirements and obligations to be fulfilled by the Participants of the NTIS Program are as set out in Part B of this Agreement.

2.2. The requirements and obligations to be fulfilled by the Sandbox Operators of the NTIS Program are as set out in Part C of this Agreement.

2.3. The requirements and obligations to be fulfilled by the Funders of the NTIS Program are as set out in Part D of this Agreement.

2.4 In addition to the specific terms and conditions set out in Clauses 2.1, 2.2, and 2.3 respectively, you agree, warrant, represent and undertake to perform the following obligations:

At the request of the Program Owner, you shall provide to the Program Owner without undue delay any and all information or documentation in relation to your participation in the NTIS Program as may be requested by the Program Owner from time to time.

At the request of the Program Owner, you shall complete surveys, reports, or other information about the interim, the final results, or the impact of the NTIS Program for the duration of the Term and for a period of two (2) years thereafter. You hereby agree and consent to the use of such information provided by you by the Program Owner, inter alia, as marketing collaterals, for the performance of impact analyses, for the development of metrics and other tools within the contemplation of the form and intent of the NTIS Program, or for any other reason not specified herein.

At the request of the Program Owner, you shall participate in publicity related activities (including, without limitation, giving interviews, attending events, and any other activities as may be notified by the Program Owner from time to time) and you agree that the Program Owner shall own all Intellectual Property Rights in, and may use at its sole and absolute discretion, such publicity materials. You hereby consent to, and where required, grants license to, the Program Owner to use your name, logo and any other type of information in the Program Owner’s marketing and publicity materials, and in any other materials or for any other purpose as the Program Owner sees fit.

Where any of your obligations under this Agreement is to be carried out at the premises of the Program Owner, you shall ensure complete adherence to the Program Owner’s prevailing and current workplace policies as may be amended from time to time.


3. Representations and Warranties

3.1. You warrant, represent and undertake that:

a) you shall perform your obligations under this Agreement in an efficient and professional manner and you will observe standards generally observed in the industry;

b) the performance of your obligations under this Agreement and in relation to the NTIS Program will not conflict with any prior commitments or obligations which may adversely affect, impede or prejudice your performance of your obligations;

c) you have the power to enter into, execute, deliver and perform your obligations under this Agreement and you have taken all necessary actions to authorise your entry into and performance of your obligations under this Agreement and to carry out the transactions contemplated by this Agreement;

d) this Agreement constitutes a legal, valid and binding obligation on you enforceable in accordance with its terms by appropriate legal remedy;

e) you are not aware of anything within your reasonable control which might or will adversely affect your ability to fulfil your obligations under this Agreement;

f) you have not entered into and shall not enter into any arrangement with any party which may conflict with the terms and conditions of this Agreement;

g) any and all information you provide to the Program Owner are true, accurate, current and complete. You agree and acknowledge that the Program Owner reserves the right to request for supporting documents or evidence in relation to any and all information you provide to the Program Owner, and you shall provide the same to the Program Owner upon request immediately and without undue delay;

h) the provision of funds, grant, sponsorship or other forms of benefits is not guaranteed and will only be provided upon recommendation by the Program Owner, NTIS taskforce or any other appropriate body involved in the NTIS Program;

i) the provision of funds, grant, sponsorship or other forms of benefits to you shall only be used for the purpose of the NTIS Program, and only in relation to the applicable sandbox, as the case may be;

j) you shall provide periodical reports to the Program Owner on your progress in the NTIS Program. The information required to be provided in and as part of such reports shall be notified to you by the Program Owner from time to time;  

k) you have not and will not infringe any third party Intellectual Property Rights (as hereinafter defined) in relation to the subject matter of this Agreement;

l) you shall comply with all health and safety laws and regulations of Malaysia (including the Occupational Safety And Health Act 1994 and its regulations) as may be enacted or amended form time to time. You agree that by participating in the NTIS Program, you are doing so at your own risk and save as may be required by law, the Program Owner shall not be liable for any injury or harm caused or incurred by your participation in the NTIS Program, including as a result of the use of any of the Program Owners’, or participating partners (including, without limitation, the Sandbox Operators’ or the Funders’) premises or facilities;

m) and you shall at all times abide by all applicable laws and regulations of Malaysia.

3.2. You agree to indemnify, defend and hold harmless the Program Owner from and against all claims, damages, liabilities, deficiencies, penalties, losses, costs, expenses (including without limitation, legal fees and disbursements on a full indemnity basis) which the Program Owner may suffer, incur or sustain as a result of or in consequence of or in relation to any third party claim, including in relation to any breach by you of any of your representations and warranties, and/or claims from third parties resulting from the performance or non-performance of your obligations in relation to the NTIS Program and under this Agreement.

4. Decision of the Program Owner

4.1. The Program Owner reserves the right, at its sole and absolute discretion, to make changes to the scope and content of, to cancel, delay and/or recommence the NTIS Program with immediate effect and without the need to provide you with any prior notice.

4.2 Without prejudice to any of the Program Owner’s rights under this Agreement, the Program Owner reserves the right to disqualify you from the NTIS Program with immediate effect and without having to provide you with any prior notice:

a) if you are in breach of any of the terms of this Agreement;

b) if your conduct is inappropriate or contrary to the spirit or intention of the NTIS Program;

c) if you have committed or undertaken any fraud, dishonesty, deceit, misconduct, or similar actions including providing any false or incorrect information;

d) your act(s) or omission(s) may have an adverse effect on the NTIS Program;

e) if you are or are potentially insolvent or are subject to any bankruptcy proceedings; or

f) for any reason not specified herein.

4.3. Notwithstanding Clause 4.2, the Program Owner reserves the right at its sole and absolute discretion to disqualify you from the NTIS Program for convenience with immediate effect, without having to provide you with any prior notice, and without any prejudice to its rights in law and under this Agreement.

4.4. Pursuant to Clauses 4.2 and 4.3 above, in the event of disqualification from the NTIS Program, you shall immediately return all Confidential Information to the Program Owner (and where applicable, irretrievable delete or destroy such Confidential Information), return in full any grant, funding, sponsorship or any benefits in any form received from the Program Owner or any other benefits received from other sources for the purpose of your participation in the NTIS Program, and immediately cease any and all representation of your participation in the NTIS Program.

4.5 Any decision of the Program Owner in relation to the NTIS Program and the terms of this Agreement shall be final and conclusive.

5. Health and Safety

5.1. You agree, warrant, represent and undertake that:

a) your participation in the NTIS Program is at your own risk, and your health and safety is your own responsibility;

b) you shall ensure that you and your Affiliate(s) are:

i) in good health;

ii) have no underlying medical conditions and are taking no medication that could adversely affect you and/or your Affiliate(s);

iii) have not been diagnosed with or suspected to have been exposed to the Novel Coronavirus (“COVID-19”); and

iv) have not visited or been in direct contact with any person who has visited any country that is considered as high risk by the World Health Organization (WHO) for the spread of the COVID-19 virus.

5.2. You shall immediately notify the Program Owner in the event Clauses 5.1(b)(iii) and (iv) are breached as they are related to public health and safety issues.

5.3. The Program Owner reserves the right to disqualify you from the NTIS Program if the Program Owner is of the opinion that you and/or your Affiliate(s) conduct yourselves in a way which exposes you or others to any medical, security, safety or other types of risks. All of the Program Owners’ decisions, including in relation to this Clause 5.3, shall be final.


6. Indemnity

6.1. You agree to indemnify, defend and hold harmless the Program Owner and the Program Owner’s Affiliates from and against any and all proceedings, costs, claims, damages, liabilities, penalties, losses and expenses (including, without limitation, legal fees and disbursement on a full indemnity basis) of whatsoever nature howsoever suffered, incurred or sustained by the Program Owner or the Program Owner’s Affiliates, arising out of or by reason of any breach of or non-compliance with any of the terms of this Agreement by, the breach of any applicable law by, or any act or omission by you or your Affiliates, any injury to, or death of, a natural person, and any loss of, or damage to, real or personal property of any person caused or contributed to by you or your Affiliates, the breach of any confidential obligation stipulated under the terms of this Agreement by you or your Affiliates, any infringement or alleged infringement of any Intellectual Property Rights or moral rights of a third party by you or your Affiliates, any act or omission by you or your Affiliates which is fraudulent, dishonest, reckless, unlawful, grossly negligent or any wilful misconduct, reckless indifference, wilful disobedience or misrepresentation by you or your Affiliates, any claim by or against a third party that is caused or contributed to by any breach of the terms of this Agreement by any negligent act or omission of, or any wrongful or unlawful act of omission of, or any gross negligence, wilful misconduct, reckless indifference, wilful disobedience or misrepresentation by you or your Affiliates, any dispute arising over the planning and execution of the NTIS Program (where applicable), or any other third party claims.

7. Liability

7.1. The Program Owner shall not be liable to you for any indirect, consequential, incidental, special, and/or exemplary damages; and loss of profits, loss of business, and/or loss of opportunity, direct or otherwise. The Parties agree that the Program Owner shall not be liable for any loss or damage caused by you, your Affiliates or other parties. In no case shall the Program Owner be liable to you under any expressed or implied warranty, negligence, or any other tort; for loss or damage to property or loss of use thereof; for loss or corruption of data; increased or additional costs or expenses incurred by you; and claims of any kind by you, your Affiliates, the other participants of the Program whether as a Participant, Sandbox Operator or Funder, or any other third parties. The explicit rights and remedies under the terms of this Agreement constitute your sole remedies and the Program Owner’s sole and exclusive liability towards you.

7.2. The Program Owner may recover directly from you any damages suffered by the Program Owner as a result of any failure by you to comply with the terms of this Agreement.

8. Audit and Reporting Obligations

8.1. During the Term of this Agreement and up to one (1) year after the end of the Term (or any extensions thereof) or the termination of this Agreement (as the case may be), at the request of the Program Owner, you shall provide to the officers of the Program Owner (or its nominees), external auditing bodies (or their nominees) (each an “Auditor”), unhindered full access to the relevant records, personnel, data, documents, systems, and premises in order for the Auditor to review and inspect the performance of your obligations in this Agreement. You shall provide all necessary assistance to the Program Owner and its Auditors to carry out such a review. The Program Owner shall endeavour, but is not obliged to provide due notice of its intent to conduct such an audit.

8.2. If the review demonstrates that you have failed or is failing to comply with any of your obligations under this Agreement, then the Program Owner may, at its sole discretion, consider such failure as a material breach and/or require you to take all necessary steps to comply with your obligations and you shall comply with all such requirements by the Program Owner in accordance with the Program Owner’s instructions.

9. Intellectual Property Rights

9.1. Any existing Intellectual Property Rights (as hereinafter defined) of any Party, including any development, adaptation, modification or derivative rights shall belong and remain with such Party. Nothing in this Agreement, or in the NTIS Program by way of participation either as a Participant, Sandbox Operator or Funder, shall transfer or assign any Intellectual Property Rights of either Party to the other Party.

9.2. You warrant and represent that any Intellectual Property Rights submitted to the Program Owner, or used for or as part of your participation in the NTIS Program are legally owned and controlled by you, and do not contain, consist or form all or part of the Intellectual Property Right(s) of any third party. You further warrant, represent and undertake that in the event any of the Intellectual Property Rights submitted to the Program Owner, or used for or as part of your participation in the NTIS Program are inclusive of any Intellectual Property Rights owned by any third party (“Third Party IPR”), you have obtained all necessary rights and license to use such Third Party IPR, and you agree to indemnify, defend and hold harmless the Program Owner against any third party claims involving or relating to your use of such Third Party IPR.

10. Confidentiality

10.1. You shall at all times during the continuance of this Agreement and after its due determination, whether by effluxion of time, termination or otherwise, maintain confidential all Confidential Information (as hereinafter defined) given or disclosed to you by the Program Owner at any time, whether initially disclosed orally or in writing, and whether or not marked as “Confidential” at the time of disclosure, and shall not use the Confidential Information other than for the purposes of this Agreement.

10.2. Confidential Information may be disclosed or reproduced by you to such an extent only as is necessary for the purposes contemplated by this Agreement, or as required by law and subject in each case to the Program Owner being satisfied that you have entered into an agreement on similar and equivalent terms as contained in this Clause 10 as to the confidentiality and restricted use of such Confidential Information, so as to enable you to comply with your obligations under this Agreement. For the avoidance of doubt, this Clause 10.2 shall also apply when Confidential Information are disclosed to your Personnel.

10.3. Confidential Information disclosed pursuant to this Agreement shall be stored securely when not in use. Unless required for the purposes of a further agreement between the Parties, upon the due determination of this Agreement, either by the effluxion of time, termination or otherwise, you shall return all Confidential Information and all permitted copies to the Program Owner and shall irretrievably delete or destroy all Confidential Information stored digitally by you.

10.4. Your confidentiality obligations pursuant to the Agreement shall survive the expiry or termination of this Agreement.

10.5. You are permitted to disclose any part of the Confidential Information to the extent only that:

a) the Confidential Information is in or comes into the public domain otherwise than by disclosure by you; or

b) the Confidential Information was or is lawfully obtained or available from a third party who is lawfully in possession of the same and free to disclose it; or

c) you already have knowledge of the Confidential Information prior to disclosure by the Program Owner as evidenced by written records; or

d) such disclosure is required by law or governmental regulation.

10.6. Nothing in this Clause shall be deemed to grant a license expressly or by implication under any Intellectual Property Rights.

10.7. You shall procure and ensure that your Affiliates abide by the obligations of confidentiality as set out herein. You shall also ensure that your Affiliates

11. Personal Data

11.1. You warrant, represent and undertake that –

a) you shall process Personal Data in accordance with the PDPA and any other applicable data protection laws;

b) you have obtained all necessary and valid consent from data subjects (as defined under the PDPA and any other applicable data protection laws) to enable you to legally process the data subject’s personal data;

c) you have put in place reasonable safeguards to ensure the processing of personal data is in accordance with the PDPA and any other applicable data protection laws; and

d) you shall comply, and shall ensure that your Personnel comply, with the PDPA and any other applicable data protection laws.

11.2. You shall indemnify (and keep fully and effectively indemnified on demand, and shall pay such sums to the Program Owner as would indemnify and keep indemnified the Program Owner), defend and hold harmless the Program Owner and the Program Owner’s Affiliates in respect of any type of liability, loss, damage, claims, demands, actions, charges, costs (including legal/attorney fees) and expenses incurred by or awarded against the Program Owner, arising out of or in connection with any wrongful disclosure or misuse of Personal Data as a result of a breach of this Clause 11.

11.3. You understand, agree and acknowledge that the Program Owner may collect Personal Data from you and/or your Affiliates. The collection and processing of your and/or you Affiliates’ Personal Data shall be in accordance with the Privacy Notice appended herewith under Annex II (Privacy Notice) of this Agreement. Subject to the foregoing, by participating in the NTIS Program, you agree that you have read and understood the terms of the Privacy Notice, and you hereby consent to:

a) the collection and processing of your Personal Data by the Program Owner (and in the case of a Participant, by the Sandbox Operators and/or Funders as the case may be) for the purposes of the NTIS Program.

b) the Program Owner’s disclosing and sharing, as well as the processing, of your Personal Data for the purposes of this Agreement, the NTIS Program, and any other purpose deem necessary by the Program Owner, to and by, without limitation, the Program Owner’s Affiliates, the NTIS Secretariat, and/or any government or private bodies, agencies, corporations, organizations and entities involved in the NTIS Program.

12. Termination

12.1. The Program Owner may terminate this Agreement, or your participation in the NTIS Program, at its sole discretion for convenience without any prejudice to its rights in law and under this Agreement with immediate effect and without having to provide any prior notice to you of its intention or decision to do so.

12.2. This Agreement, or your participation in the NTIS Program, may be terminated by the Program Owner with immediate effect by way of written notice to you upon any breach or threatened breach of any of the terms and conditions of this Agreement. For the avoidance of doubt, your failure to perform any of your obligations under this Agreement, whether in whole or in part, shall constitute a breach of this Agreement.

12.3. This Agreement may be terminated by either Party immediately without any prejudice to its rights in law and under this Agreement:

a) if an order shall be made or an effective resolution passed for either the winding up of or bankruptcy proceedings against the other Party, its director(s) or principal as the case may be; or

b) if the other Party is dissolved or liquidated, as the case may be, or commits a criminal offence; or

c) if a receiver shall be appointed in respect of the other Party’s assets or any part thereof or if the possession shall be taken of the other Party’s assets or any part thereof on behalf of any creditor(s); or

d) if the other Party ceases to carry out its business and operations.

12.4. Following the due determination of this Agreement, whether by effluxion of time, termination or otherwise, neither Party shall have any further right or obligation under this Agreement to the other Party, except obligations in respect of confidentiality and Intellectual Property Rights of the Parties; any rights or obligations under this Agreement which is expressed to apply or continue to be binding after the due determination of this Agreement; and any right or obligation which have accrued in respect of any breach of any of the provisions of this Agreement by either Party prior to the due determination of this Agreement.

12.5. Termination of this Agreement shall be without prejudice to any rights of either Party which may have accrued up to the date of such termination and the rights to terminate this Agreement are not intended to be exclusive but shall be in addition to every other remedy or right now or hereafter existing including the right to recover damages and to a decree requiring any appropriate performance required by this Agreement.

13. Force Majeure

13.1. The Parties shall not be liable for any breach of the terms of this Agreement arising from a Force Majeure Event, provided always that where your delay or failure to perform your obligations under this Agreement due to a Force Majeure Event exceeds thirty (30) days, the Program Owner shall have the right to immediately terminate this Agreement upon written notice to you.

14. Notice

14.1. Any notice given under this Agreement must be in writing, whether or not described as "written notice" in these Terms and Conditions.

14.2. Any notice given by you to the Program Owner, or vice versa, under this Agreement must be sent by e-mail using the relevant contact details as provided by the Parties in accordance with Clause 14.3 below.

14.3. The addressee and contact details of the Program Owner may be updated from time to time on the NTIS Program website. You are required to provide and may update your latest addressee and contact details by contacting the Program Owner.

14.4. A Party receiving from the other Party a notice by e-mail must acknowledge receipt by e-mail promptly, and in any event within three (3) business days following receipt of the notice

14.5. A notice will be deemed to have been received at the time of the sending of the e-mail (providing that the sending Party retains written evidence that the email has been sent).

15. Dispute Resolution

15.1. Any and all disputes, claims or differences arising out of or relating to this Agreement or the alleged breach thereto shall be settled by mutual consultation between the Parties in good faith as promptly as possible, but failing such amicable settlement, shall be settled pursuant to Clause 16.

16. Governing Law and Jurisdiction

16.1. This Agreement shall be governed by and construed in accordance with the laws of Malaysia and the Parties hereto shall submit to the exclusive jurisdiction of the courts of Malaysia.

17. Entire Agreement

17.1. This Agreement shall constitute the entire agreement between the Parties in relation to the subject matter of this Agreement, and shall supersede all previous agreements, arrangements and understandings between the Parties in respect of that subject matter.

17.2. You agree that you shall not be entitled to any remedy in respect of any misrepresentation (whether written or oral) made to you upon which you relied in entering into the Agreement.

18. Assignment and Subcontracting

18.1. You hereby agree that the Program Owner may assign, transfer or otherwise deal with the Program Owner's contractual rights and obligations under this Agreement.

18.2. You shall not assign, novate, or otherwise transfer your rights and/or obligations hereunder without the prior written consent of the Program Owner and such assignment, novation or transfer without the prior written consent of the Program Owner shall be void.

19. Successors-In-Title

19.1. This Agreement shall be binding on your heirs, personal representatives, successors-in-title and permitted transferees and assignees.

20. Severability

20.1. If any provision of this Agreement is held by a court or other competent authority to be unlawful, void or unenforceable, it shall be deemed to be severed from this Agreement and shall be of no force and effect and this Agreement shall remain in full force and effect as if such provision had not originally been contained in this Agreement.

21. Survival

21.1. Clauses 1 (Definitions and Interpretations), 7 (Liability), 9 (Intellectual Property Rights), 10 (Confidential Information), 11 (Personal Data), 12 (Termination), and this Clause 21 and all other provisions of this Agreement intended to survive termination shall survive termination as the context requires.

22. Variation

22.1. The Parties agree that the Program Owner shall have the right to supplement, revise, vary, or otherwise amend the terms of this Agreement from time to time. Such changes will be posted on the NTIS Program website or otherwise specifically notified by the Program Owner, and the last updated date of the terms of this Agreement will be revised.

22.2. It is your responsibility to review the terms of this Agreement from time to time to ensure that you are aware of any amendments made to the same. Your continued participation in the NTIS Program after changes to the terms of this Agreement are posted constitutes your express agreement and consent to be legally bound by the terms of this Agreement as updated and amended.

23. Remedies Not Exclusive

23.1. Any remedy or right conferred upon each Party shall be in addition to and without prejudice to all other rights and remedies available to it.

24. Waiver

24.1. Failure by either Party to enforce, at any time, any provisions of this Agreement shall not be construed as a waiver of its right to enforce the breach of such provision or any other provision in this Agreement or as a waiver of any continuing, succeeding or subsequent breach of any provision or other provision of this Agreement.

25. Costs

25.1. Where applicable, each Party shall bear their own expenses incurred in the negotiation and preparation of the terms of this Agreement, inclusive of solicitor’s fees and any other professional services engaged in relation to this Agreement. Where applicable, all stamping fees and stamp duty (if any) payable on the terms of this Agreement shall be borne by the Program Owner.

26. Announcement

26.1. No announcement of any kind shall be made in respect of the subject matter of this Agreement except as specifically agreed by the Program Owner in writing or if an announcement is required by law. Any announcement by you or so required by law shall in any event be issued subject to your receipt of the Program Owner’s written consent.

27. No Agency

27.1. You shall not hold yourself out to be the principal or agent of the Program Owner for any purpose and under no circumstances shall any of your actions have any authority to bind the Program Owner. You shall not have any authority to bind, or nor shall you be deemed to be the agent of, the Program Owner in any way.

PART B
SPECIFIC TERMS AND CONDITIONS
FOR PARTICIPANTS OF THE NTIS PROGRAM

1. Applicability

1.1. The Specific Terms and Conditions stipulated in Part B of this Agreement shall apply to the Participants of the NTIS Program.

2. Participant Requirements

2.1. Participants who are individuals must be of the age of 18 years old and above. The Program Owner may at its sole discretion accept the applications of Participants who are below the age of 18 years old, subject always to the Program Owner’s receipt of a written consent from the Participant’s legal guardian in relation to the participation of the said Participant in the NTIS Program. The participation of Participants under the age of 18 years old shall be the sole and absolute responsibility of the Participant and their legal guardians. The Program Owner disclaims any and all liabilities in relation to the participation of Participants who are under the age of 18 years old in the NTIS Program.

2.2. Participants who are a company, organization or body must be validly incorporated under the laws of Malaysia pursuant to the Companies Act 2016.

3. Participant Obligations

3.1. You agree, undertake, warrant and represent as follows:

a) You shall submit your innovation, solution, product, technology, service or innovation (“Product”) to the Program Owner. You understand, agree acknowledge that for the purposes of the NTIS Program, the Program Owner may disclose and share your Product to, without limitation, the Program Owner’s Affiliates, the NTIS Secretariat, and/or any government or private bodies, agencies, corporations, organizations and entities involved in the NTIS Program, and you hereby give your express consent to the same.

b) Once the Program Owner appoints a Sandbox / Sandbox Operator for your Product, you shall submit your Product to the appointed Sandbox / Sandbox Operator.

c) You have the right to request for the Sandbox Operators to test your Product. For the purpose of testing your Product:

i) you shall provide the Sandbox Operator with all relevant information and technical support required for the Sandbox Operator to test and validate your Product within the parameters you specified in your application; and

ii) in the event your Product consist of the Intellectual Property Rights of any third party, you shall procure on behalf of the Sandbox Operator the relevant license(s) and any other applicable rights to legally allow the Sandbox Operator to carry out the testing. The indemnity obligation under Clause 6 of Part A shall apply to the use of such third party Intellectual Property Rights.

d) The provision of funds, grant, sponsorship or any other forms of benefits is not guaranteed and will only be provided upon recommendation by the Program Owner, NTIS taskforce or any other appropriate body involved in the NTIS Program. Any funding, grant, sponsorship or any other forms of benefits you receive through the NTIS Program shall only be used for the purpose for which it is allocated.

e) You shall provide periodical reports to the Program Owner on your progress in the NTIS Program, and on the progress in relation to the commercialisation of your Product. The information required to be provided in and as part of such reports shall be notified to you by the Program Owner from time to time.

4. Termination

4.1. Where the Program Owner exercises its rights under Clause 12 of Part A of this Agreement, either to terminate your participation as a Participant in the NTIS Program or to terminate this Agreement, as the case may be, in addition to the other obligations following termination stipulated in this Agreement, you shall also perform the obligations as set out in Clause 6 of this Part B. Notwithstanding the foregoing, the Program Owner shall have the sole right and discretion to decide on the consequence of the termination of this Agreement or the termination of your participation in the NTIS Program as a Participant, as the case may be.

5. Withdrawal from the NTIS Program

5.1. In the event you wish to withdraw from the NTIS Program, you shall provide the Program Owner with a written request notifying of your request to withdraw along with your reasons for withdrawing from the NTIS Program.

5.2. You agree that your withdrawal from the NTIS Program shall be subject to the Program Owner’s written approval following the review of your reasons for withdrawing from the NTIS Program. The Program Owner shall provide you with its decision within thirty (30) days from the date of its receipt of your withdrawal request. Pending the issuance of the Program Owner’s decision, you shall continue to perform your obligations as stipulated under this Agreement.

5.3. In the event your request is approved, you shall, within fourteen (14) days from the date of issuance of the Program Owner’s decision, perform the obligations as set out in Clause 6 of this Part B. Notwithstanding the foregoing, the Program Owner shall have the sole right and discretion to decide on the consequence of your withdrawal from the NTIS Program.

6. Consequence of Termination of or Withdrawal from the NTIS Program

6.1. Following the termination of this Agreement by the Program Owner, or your termination or withdrawal as a Participant from the NTIS Program, you shall:

a) return all Confidential Information to the Program Owner, Sandbox Operator or Funder respectively (and where applicable, irretrievable delete or destroy such Confidential Information), and provide a declaration in writing to the respective owner(s) of the Confidential Information to signify the completion of this obligation;

b) return in full any grant, funding, sponsorship or any benefits in any form received from the Program Owner, the Sandbox Operator or the Funder to the respective contributor(s);

c) immediately cease any and all representation of your participation as a Participant in the NTIS Program;

6.2. Your termination or withdrawal as a Participant from the NTIS Program shall be without prejudice to any rights of the Program Owner which may have accrued up to the date of such termination or withdrawal. Nothing in Clauses 4, 5 or 6 of Part B shall be read to prejudice, waive, limit or diminish any right or remedy available to the Program Owner under this Agreement, at law or in equity, including for the avoidance of doubt, to terminate this Agreement in accordance with the terms contained herein. Following your termination or withdrawal as a Participant, the Program Owner will be regarded as discharged from any further obligations to you under this Agreement.


ANNEX I
DEFINITIONS AND INTERPRETATIONS

1. Definitions

1.1. In this Agreement, the following expressions shall have the following meanings unless the context otherwise requires:

“Agreement”, “Terms and Conditions” or “T&C”
means these Terms and Conditions, together with the schedule(s) / Part(s) and any document incorporated by reference, as amended from time to time in writing and agreed by the Parties;


“Commencement Date”
means the commencement date of this Agreement, which shall be the date on which you are accepted to participate and take part in the NTIS Program;


“Confidential Information”
means any data or information, including any third party data or information (whether marked as “Confidential” or otherwise), which is provided by the disclosing Party to the receiving Party in whatever medium (including written, oral, electronic or visual) and includes, without prejudice to the generality of the foregoing, (i) all materials, documentation, data, personal information, any personal data as defined in the Personal Data Protection Act 2010, and information concerning products, marketing strategies, financial affairs, employees, customers, consumers or vendors; (ii) any information directly or indirectly conveyed by, or otherwise obtained from, any directors, officers, employees, agents, sub-agents, advisers, contractors, sub-contractors, consultants, partners and/or representatives of the disclosing Party prior to, during or after the course of, or as a result of, the Agreement; (iii) any non-public, commercially sensitive information belonging to, concerning or in the possession or control of a Party or its affiliates, whether or not marked or identified in writing as confidential, proprietary, secret or similar designation; (iv) information which is of a type that a reasonable person would recognize to be confidential; (v) any and all information relating to the disclosing Party’s Intellectual Property Rights; (vi) information that contains the disclosing Party’s customer lists, account information, information regarding business planning and business operations, and administrative, financial or marketing activities; (vii) information, technical data, or know-how including, but not limited to, that which relates to research, product plans, product, services, customers, markets, software, developments, inventions, process, designs, drawings, engineering, hardware and software configuration information, marketing or finance or any form of business plans; and (viii) any data or information relating to the operations and businesses of the disclosing Party’s related corporations as defined in the Companies Act 2016, affiliates, associated companies and their business, irrespective of whether such information were disclosed before or after the Commencement Date or the date of this Agreement or whether they were labelled as “CONFIDENTIAL” at the time of disclosure;

“Data Security Obligations”
means technical and organizational processes and procedures that will protect the Personal Data from any loss, misuse, modification, unauthorized or accidental access or disclosure, alteration or destruction or damage and which include:
a) training of all relevant employees, agents and / or subcontractors;
b) technical security measures;
c) treating and safeguarding Personal Data as strictly private and confidential;
d) minimising disclosure of Personal Data to third parties to the fullest extent possible;
e) allowing access to Personal Data strictly on a 'need to know' basis employing appropriate access controls at all times;
f) copying, reproducing and/or distributing Personal Data only to the extent necessary for the Purpose; and maintaining adequate back-ups for the data to enable Personal Data to be recovered in the event of damage or loss;

“Force Majeure Event”

shall include but shall not be limited to acts of God, insurrection, civil disorder, war or military operations, national or local emergency, acts or omission of government or other governmental authorities, industrial disputes of any kind (whether or not involving any of the Parties’ employees), pandemics or epidemics, fire, lightning, explosion, flood, landslides, subsidence, inclement weather, acts or omission of persons or bodies whom the Parties are not responsible for or any other cause whether similar or dissimilar outside the Parties control;


“Funders”
shall have the meaning prescribed to it under Part D of this Agreement. Specific Terms and Conditions for the Funders are stipulated in Part D of this Agreement;


“Intellectual Property Rights”
means at any given point in time, all of the following and all rights in, arising out of, or associated therewith:

a) all patents, inventions, trade secrets, know-how, proprietary information, technical data, improvements, technology, recipes, formulae, documentation, designs, specifications, protocols, files, records, databases, compositions, processes, models, research and development data, confidential information, production processes and techniques, research and development information, improvements, proposals, and technical data;
b) all copyrights, copyright registrations and applications therefor and all other rights corresponding thereto throughout the world;
c) trademarks, trade names, service marks, service names, trade dress, logos, Internet web site graphics, and corporate names, together with all goodwill associated therewith and including, without limitation, all translations, adaptations, combinations and derivations of each of the foregoing;
d) any similar, corresponding or equivalent rights to any of the foregoing anywhere in the world; and
e) all copies and tangible embodiments of the foregoing (in whatever form);


“NTIS Secretariat”
refers to Malaysian Global Innovation & Creativity Center Berhad (MaGIC);


“Participant(s)”
means the participants of the NTIS Program. Specific Terms and Conditions for the Participants are stipulated in Part B of this Agreement;


“Party” or “Parties”
means a party or the parties to this Agreement;


“Personal Data”
shall have the meaning assigned to it under the Personal Data Protection Act 2010 (PDPA);


“PDPA”
shall mean the Personal Data Protection Act 2010;


“Personnel” or “Affiliates”
means the directors, officers, employees, affiliates, agents, sub-agents, advisors, contractors, sub-contractors, licensors, related companies as defined under the Companies Act 2016, agencies, sponsors, consultants, suppliers, partners and/or representatives of a Party. For the purposes of this Agreement, the Program Owner’s Affiliates shall also include any government or private bodies, agencies, corporations, organizations and entities involved in the NTIS Program (excluding you, where applicable in instances where you are a Sandbox Operator and/or Funder in the NTIS Program);


“Program Owner”
refers to the NTIS Secretariat;


“Sandbox”
shall have the meaning prescribed to it under Part C of this Agreement;


“Sandbox Operator(s)”
shall have the meaning prescribed to it under Part C of this Agreement. Specific Terms and Conditions for the Sandbox Operators are stipulated in Part C of this Agreement; and


“You”
means, where applicable, the Participants, the Sandbox Operators and the Funders taking part or involved in the NTIS Program.

2. Interpretations

2.1. In this Agreement, unless there is something in the subject or context inconsistent with such construction or unless it is otherwise expressly provided:

a) Clause and section headings are solely for ease of reference and do not form part of or affect the interpretation of this Agreement.

b) Where the context so admits or requires, words denoting the singular include the plural and vice versa and words denoting any gender include all genders.

c) References to clauses, sections, part and schedules are to the clauses, sections, part and schedules in this Agreement.

d) References to the Parties herein include references to their respective Affiliates, successors in title, permitted assigns and permitted novates.


ANNEX II
PRIVACY NOTICE

Notis Privasi

Privasi anda adalah penting bagi kami. Notis Privasi ini menerangkan bagaimana kami mengumpul, menggunakan dan mendedahkan data peribadi anda. Di dalam Notis Privasi ini, sila maklum bahawa rujukan kepada “kami” dan “kita” adalah merujuk kepada penganjur program National Technology and Innovation Sandbox (“NTIS”), Sekretariat NTIS; para pekerjanya; dan mana-mana entiti yang dikawal oleh, di bawah kawalan bersama dengan, kawalan, atau yang bekerjasama dengan kami bagi program NTIS (termasuklah dan tidak terhad kepada para Sandbox Operators and para penaja bagi program NTIS); dan rujukan kepada “sekutu” kami adalah merujuk kepada rakan-rakan, agen-agen, pembekal perkhidmatan dan kontraktor-kontraktor kami.

Jenis-jenis data peribadi yang kami kumpul dari anda

Jenis data peribadi yang kami kumpulkan dari anda mungkin berbeza bergantung kepada sifat hubungan anda dengan pihak kami. Data peribadi yang mungkin kami kumpul dari anda termasuklah nama anda, nombor kad pengenalan, kewarganegaraan, kaum, bangsa, tarikh lahir, umur, jantina, status perkahwinan, alamat kediaman, dan nombor telefon; alamat e-mel anda, butiran akaun media sosial, atau butiran mana-mana akaun yang anda mungkin ada dengan mana-mana laman sesawang atau aplikasi mudah alih; lokasi geografi anda; alamat protokol internet komputer anda dan apa-apa maklumat lain yang mengenalpasti mana-mana komputer dan/atau alat mudah alih yang anda guna untuk berinteraksi dengan kami; butiran kewangan anda termasuk butiran akaun bank; apa-apa rekod penyertaan anda di dalam acara dan/atau program yang dianjurkan atau dikendalikan oleh kami; maklumat keselamatan sosial dan cukai anda; kepercayaan agama anda; fahaman politik dan keahlian dengan mana-mana pertubuhan, rekod jenayah anda atau apa-apa rekod di mana anda menjadi subjek siasatan, tuntutan atau sekatan; sejarah pendidikan anda dan kelayakan profesional; pekerjaan dahulu dan sekarang anda; maklumat berkaitan dengan pemilikan atau ekuiti mana-mana syarikat; maklumat perubatan anda termasuk keadaan fizikal dan mental; maklumat biometrik anda; dan rakaman video dan gambar-gambar anda. Kami juga mungkin akan mengumpul data peribadi yang tersebut di atas daripada pihak-pihak yang berkaitan dengan anda seperti keluarga, kawan-kawan dan rakan-rakan sekerja anda. Di mana dan apabila anda membekalkan kami dengan data peribadi orang-orang yang tersebut di atas, sila pastikan bahawa mereka telah membaca Notis Privasi ini.

Tujuan pemprosesan data peribadi anda

Kami menggunakan data peribadi anda terutamanya untuk membekalkan anda atau menawarkan anda maklumat, bantuan, produk-produk, dan/atau perkhidmatan, contohnya, acara dan program. Kami juga akan menggunakan data peribadi anda bagi tujuan menilai apa-apa permohonan atau permintaan yang anda hantarkan kepada kami; untuk mengesahkan kedudukan kewangan anda termasuk menjalankan pemeriksaan kredit dan risiko; untuk menilai pengalaman, kelayakan, dan latar-belakang anda dan/atau membolehkan sekutu kami untuk membuat penilaian yang sama; bagi membolehkan kami dan/atau sekutu kami membekalkan anda atau menawarkan anda maklumat, bantuan, acara, program, produk-produk, dan/atau perkhidmatan; untuk menjaga dan mengemaskini rekod dan fail kami; dalam menjalankan obligasi kontrak kami atau menguatkuasakan hak-hak kami yang termaktub atau diperuntukkan di bawah mana-mana kontrak di antara pihak kami dengan anda atau dengan mana-mana pihak lain; untuk mendapatkan pandangan anda dan mendapatkan tindakbalas dari anda; untuk memaklumkan anda tentang acara-acara, program-program, dan peluang-peluang yang mungkin menarik bagi atau memberi manafaat kepada anda; untuk menjana data, statistik-statistik, model-model, dan laporan untuk kegunaan dalaman kami dan/atau untuk didedahan kepada sekutu-sekutu kami, badan-badan kerajaan, dan/atau mana-mana pihak berkuasa kawal selia yang berkaitan; untuk mencegah penipuan atau jenayah atau untuk membantu pihak berkuasa dalam penyiasatan mereka; untuk tujuan berkaitan dengan keselamatan; sebagai sebahagian daripada mana-mana prosiding undang-undang; untuk mematuhi mana-mana undang-undang, garis panduan, atau arahan terpakai; dan untuk melaksanakan apa-apa fungsi yang diperuntukkan di bawah undang-undang atau menurut mana-mana pihak berkuasa kawal selia yang berkaitan.

Sumber data peribadi anda

Kami mengumpulkan data peribadi anda melalui pelbagai cara yang dilaksanakan oleh pihak kami dalam berurusan dengan anda. Contohnya, semasa kami berjumpa dengan anda ataupun bercakap dengan anda melalui telefon; melalui borang-borang dan kaji selidik atau apabila anda mendaftar untuk menyertai sebarang acara atau program; apabila anda menyertai senarai surat-menyurat, senarai e-mel, atau senarai pesanan kami (dalam apa jua bentuk); apabila anda membekalkan kami dengan butiran-butiran anda agar kami dapat memberitahu anda tentang apa-apa acara, program, produk, dan/atau perkhidmatan; melalui e-mel, khidmat pesanan ringkas (atau apa-apa bentuk pesanan yang sama), applikasi mudah alih, saluran media sosial, blog, dan berbagai laman web; melalui penggunaan “cookies” atau teknologi yang sama (“cookies” adalah fail data yang disimpan di dalam komputer anda/atau alat yang mengandungi maklumat berkaitan dengan penggunaan laman web kami); melalui surat-menyurat; apabila kami memasuki apa-apa kontrak dengan anda; apabila anda memasuki premis atau lokasi yang berada di bawah kawalan kami; apabila anda menggunakan apa-apa atau mana-mana ruang dan/atau fasiliti yang kami sediakan atau memberikan laluan untuk anda; apabila anda menyertai apa-apa program dan acara yang kami anjurkan dan/atau apa-apa program dan acara yang dianjurkan oleh sekutu kami; daripada penggunaan maklumat yang kami sediakan kepada anda dan/atau penggunaan anda terhadap produk dan/atau perkhidmatan kami; dan/atau dari penggunaan produk dan/atau perkhidmatan sekutu kami. Kami juga mungkin akan mengumpulkan data peribadi anda dari pihak ketiga seperti sumber-sumber yang boleh diakses secara umum; pangkalan data atau rekod yang sah; sekutu kami; badan-badan kawal selia atau agensi-agensi kerajaan; pejabat pendaftaran syarikat; agensi rujukan kredit atau organisasi yang setaraf dengannya; media; konsultan pemasaran; individu-individu yang berkaitan dengan anda seperti ahli keluarga, kawan-kawan, rakan sekerja, dan majikan dahulu dan sekarang; dan daripada sumber yang mendapat kebenaran anda untuk berkongsi data peribadi anda dengan kami.

Hak anda untuk mengakses dan membetulkan data peribadi anda

Jika terdapat sebarang perubahan pada data peribadi anda, anda adalah digalakkan untuk memaklumkan kami tentang perubahan tersebut secepat mungkin. Anda mempunyai hak terhadap data peribadi anda dan kami menghormati hak tersebut. Anda mempunyai hak untuk meminta laluan bagi mengakses data peribadi anda, untuk meminta kami membetulkan data peribadi anda, dan menarik balik sebarang kebenaran yang anda berikan kepada kami untuk menggunakan dan memproses data peribadi anda. Untuk menggunakan hak-hak ini, sila hubungi kami dengan menggunakan maklumat yang tertera di dalam Notis Privasi ini. Apabila kami menerima permintaan untuk menggunakan hak-hak tersebut, kami akan meminta anda untuk memberikan beberapa maklumat bagi mengesahkan identiti anda. Sebagai sebahagian daripada komitmen kami untuk menyimpan data peribadi anda dengan selamat, jika kami tidak dapat mengesahkan identiti peminta, kami boleh menolak permintaan tersebut. Sila ambil maklum bahawa ianya akan mengambil sedikit masa bagi menunjukkan perubahan yang diminta terhadap data peribadi di dalam sistem kami dan dalam masa itu, anda mungkin akan menerima hebahan maklumat dari kami.

Kami juga ingin memaklumkan anda bahawa untuk membolehkan kami membekalkan anda dengan produk kami, perkhidmatan kami, atau sebarang maklumat berkaitan, anda mungkin perlu membekalkan kami dengan jenis-jenis data peribadi yang tertentu. Selain daripada data peribadi wajib yang diperlukan bagi kami membekalkan anda dengan produk kami, perkhidmatan kami atau sebarang maklumat, data peribadi yang lain juga boleh diberikan secara sukarela atau pilihan. Kami akan memaklumkan anda tentang mana-mana data peribadi yang wajib dibekalkan. Sebagai contoh, sekeping borang mungkin menunjukkan maklumat tertentu adalah wajib diisikan dalam borang tersebut. Jika anda enggan memberikan data peribadi yang wajib atau menarik balik keizinan untuk membenarkan kami menggunakan data peribadi wajib tersebut, kebolehan kami untuk membekalkan anda dengan produk, perkhidmatan atau maklumat yang berkaitan mungkin akan terjejas.

Pendedahan data peribadi anda

Kerahsiaan data peribadi anda adalah amat penting bagi kami. Walaubagaimanapun, bagi memenuhi tujuan di atas, akan terdapat situasi-situasi di mana kami mungkin perlu mendedahkan data peribadi anda. Pendedahan data peribadi anda mungkin juga melibatkan pemindahan data peribadi anda di antara negara-negara atau lokasi geografik yang berbeza. Pendedahan data peribadi anda mungkin akan dilakukan di antara ahli-ahli Sekretariat NTIS atau kepada badan-badan, agensi-agensi, syarikat-syarikat, organisasi-organisasi atau entity-entiti kerajaan atau swasta yang bekerjasama dengan Sekretariat NTIS bagi program NTIS, para sekutu, penaja, juru audit, konsultan, peguam, dan penasihat kami; institusi pembelajaran dan bakal pelabur; pengatur acara, agensi pemasaran dan konsultan; saluran media sosial dan laman-laman web; agensi rujukan kredit; badan-badan kerajaan; mana-mana pihak yang anda memberi kebenaran kepada kami untuk mendedahkan data peribadi anda; atau mana-mana pihak yang mana pendedahan diperuntukkan di bawah undang-undang atau dikehendaki oleh penguatkuasa kawal selia yang berkenaan. Keselamatan data peribadi anda adalah sangat penting bagi kami dan kami mempunyai langkah-langkah keselamatan yang menyeluruh untuk melindungi data peribadi anda.


Penyimpanan data peribadi anda

Kami hanya akan menyimpan data peribadi anda selama tempoh yang dikehendaki oleh undang-undang atau selama tempoh selagi mana data peribadi tersebut diperlukan bagi maksud yang baginya data peribadi itu hendak diproses.

Kami akan berhenti menyimpan data peribadi anda, atau akan menghapuskan butir-butir yang mana data peribadi tersebut boleh dikaitkan dengan anda, sebaik sahaja ia menjadi munasabah untuk kami andaikan bahawa data peribadi tersebut tidak lagi dikehendaki bagi maksud yang baginya data peribadi itu dikumpul, dan apabila penyimpanan data peribadi tersebut tidak lagi diperlukan sama ada di bawah undang-undang atau bagi apa-apa tujuan perniagaan.

Laman web pihak ketiga

Platform dalam talian kami, termasuklah lama web rasmi dan halaman-halaman media sosial kami mungkin mengandungi pautan ke laman-laman web yang dikendalikan oleh pihak ketiga, termasuklah sekutu kami, para organisasi, entiti, pedagang lain atau gerbang-gerbang pembayaran. Sila ambil maklum bahawa kami tidak bertanggungjawab terhadap dasar, amalan dan/atau polisi privasi bagi laman-laman web yang dikendalikan oleh pihak ketiga. Anda adalah dinasihatkan untuk menyemak polisi privasi laman-laman web tersebut untuk memastikan dan mengetahui dengan lebih lanjut bagaimana mereka akan mengendalikan data peribadi yang mereka kumpul daripada anda.

Kemaskini Notis Privasi

Kami mungkin akan mengemaskini Notis Privasi ini dari semasa ke semasa. Kami juga akan memaklumkan anda tentang sebarang pindaan kepada Notis Privasi ini melalui e-mel, pos, perkhidmatan pesanan ringkas, atau lain-lain cara komunikasi. Untuk mengetahui maklumat yang terkini, sila layari laman web kami dari semasa ke semasa.

Hubungi Kami

The Data Protection Officer
Alamat: NTIS Command Centre, Blok 3730 Persiaran APEC 63000 Cyberjaya, Selangor, Malaysia
Nombor Telefon: +603 8324 4801
Emel: pdpa@sandbox.gov.my

Maklumat-maklumat lain bagi menghubungi kami boleh didapati di laman web rasmi kami di [https://sandbox.gov.my/].

Privacy Notice

Your privacy is important to us. This Privacy Notice explains how we collect, use, and disclose your personal data. In this Privacy Notice, kindly note that references to “we”, “us”, and “our” are references to the program owner and organizer of the National Technology and Innovation Sandbox (“NTIS”); the NTIS Secretariat; its employees; and any entity controlled by, under common control with, controlling, or working together with us as a collaborator, partner or otherwise for the NTIS program (including but not limited to the NTIS Sandbox Operators and funders); and references to our “affiliates” are references to our partners, agents, service providers, and contractors.

The types of personal data we collect from you

The type of personal data which we collect from you may vary depending on the nature of our relationship. The personal data that we may be collecting from you can include your name, national registration identity card number, nationality, race, birth date, age, gender, marital status, residential address, and telephone number; your e-mail address, social media account details, or the details of any account you may have with any website or mobile application; your geographic location; your computer’s internet protocol address and any other identifying information of any computer and/or mobile device which you use to interact with us; your financial details including your bank account details; any record of your participation in any events and/or programmes organized or facilitated by us; your social security information and tax information; your religious beliefs, political affiliations, and memberships with any organisations; your criminal record or any record of you being the subject of any investigations, claims, or sanctions; your educational history and educational and professional qualifications; your past and current employment; information relating to your ownership of or equity in any companies; your medical information including your physical and mental condition; your biometric information; and video footage and pictures of you. We may also collect from you the aforementioned personal data relating to persons connected to you, such as your family, friends and colleagues. Where you are providing us with the personal data of such persons, please ensure that they have read this Privacy Notice.

The purposes of processing your personal data

We will use your personal data principally to provide to you or offer to you information, assistance, products, and/or services, for example, events and programmes. We would also use your personal data for purposes such as to assess any application or request that you submit to us; to verify your financial standing including to conduct risk and credit checks; to assess your experience, qualifications, and background and/or to enable our affiliates to make the same assessments; to enable our affiliates to provide to you or offer to you information, assistance, events, programmes, products, and/or services; to maintain our records and files; in the course of performing our contractual obligations or enforcing our contractual rights provided for under any contract we have with you or with other parties; to seek your views and to obtain your feedback; to notify you of events, programmes, and opportunities which may be of interest or benefit to you; to generate data, statistics, models, and reports for our internal use and/or for disclosure to our affiliates, government entities, and/or to any relevant regulatory authority; to prevent fraud or crime or to assist the authorities in their investigations; for purposes relating to security; as part of any legal proceedings; to comply with any applicable laws, guidelines, or directives; and to perform any function provided for under the law or pursuant to any relevant regulatory authority.

The sources of your personal data

We collect your personal data through the various means which we engage with you. For example, when we meet with you or speak with you over the phone; through forms and surveys or when you sign-up  or register for an event or programme; when you join our mailing lists, e-mail lists, or messaging lists; when you provide us with details in order for us to notify you of any event, programme, product, and/or services; via e-mails, short messaging service (or any other analogous form of messaging), mobile applications, social media channels, blogs, and various websites; through the use of “cookies” or similar technologies (“cookies” are data files stored on your computer or device which contain information relating to your usage of our websites); through letters; when we enter into any contract with you; when you enter our premises or locations under our control; when you use any space and/or facility that we provide or make accessible to you; when you participate in our programmes and events and/or the programmes and events of our affiliates; from your usage of information we provide to you and/or your usage of our products and/or services; and/or from your usage of the products and/or services of our affiliates. We may also collect your personal data from third parties such as publicly accessible sources; legal databases or records; our affiliates; regulatory bodies or governmental agencies; the registry of companies; credit reference agencies or similar organisations; the media; marketing consultants; individuals connected to you such as your family members, friends, colleagues, and employers past and present; and from such sources that have your consent to share your personal data with us.

Your rights to access and correct your personal data

It is your obligation to ensure that your personal data is current and accurate and promptly inform us of any changes. You have rights over your personal data and we respects these rights. You have the right to request access to your personal data, to request us to correct your personal data, and to withdraw any consent you grant to use to process your personal data. To exercise these rights, please contact us using the contact details provided in this Privacy Notice. When we receive such requests, we may ask you to provide further information in order for us to verify your identity. As part of our commitment to keep your personal data secure, if we are unable to verify the identity of the requestor, we may refuse the request. Please note that it may take some time for any change to your personal to be reflected in our system and during that time, you might still receive communications from us. We would also like to inform you that in order for us to provide you with products, services, or information, it may be obligatory for you to provide us with certain types of personal data. Conversely, some personal data may be voluntary or optional. We will inform you of any obligatory personal data. For example, a form may indicate that certain information is obligatory. In the event that you decline to provide obligatory personal data or withdraw your consent to us using such obligatory personal data, our ability to provide you with the relevant products, services, or information may be affected.

Disclosure of your personal data

The confidentiality of your personal data is imperative to us. However, in order to meet the purposes above, there will be instances where we might have to disclose your personal data. The disclosure of your personal data may also involve the transfer of your personal data between different countries or geographic locations. Parties to which we may make such disclosure include the members of the NTIS Secretariat, and the government or private bodies, agencies, corporations, organizations or entities involved in or working together with us on the NTIS program, our affiliates, sponsors, auditors, consultants, lawyers, and advisors; educational institutes and prospective investors; event organisers; marketing agencies and consultants, social media channels and websites; credit reference agencies; government bodies; any parties which you have given us your consent to disclose your personal data to; or any party to which disclosure is provided for under applicable law or required by any relevant regulatory authority. The security of your personal data is of paramount importance to us and we have in place comprehensive security measures to safeguard your personal data.

Retention of Personal Data

We will only retain your personal data for as long as we are either required to by law or as is relevant for the purposes for which it was collected. We will cease to retain your personal data, or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purposes for which the personal data was collected, and is no longer necessary for any legal or business purpose.

Third Party Sites

Our online platform, including our official page and other social media page may contain links to other websites operated by other parties, such as our business affiliates, merchants or payment gateways. We are not responsible for the privacy practices of websites operated by these other parties. You are advised to check on the applicable privacy policies of those websites to determine how they will handle any information they collect from you.

Updates to this Privacy Notice

We may update this Privacy Notice from time to time. We may also inform you of these amendments via e-mail, post, short message service, or other means of communication. To be aware of the latest updates, please be sure to check our website from time to time.

Contacting us

The Data Protection Officer

Address: NTIS Command Centre, Block 3730 Persiaran APEC 63000 Cyberjaya, Selangor, Malaysia
Telephone No: +603 8324 4801
E-mail: pdpa@sandbox.gov.my

Further information can be found at our official website at [https://sandbox.gov.my/].